EXECUTIVE ASSISTANT – IMMEDIATE HIRE
This presents a remarkable chance for an exceptionally organized and diligent individual eager to gain insights into the luxury retail and private client services industry. The more your skills demonstrate proficiency, the greater the experiences and growth opportunities that will be extended to you.
Who We Are Looking For:
Whether it's orchestrating a private client showcase or overseeing and organizing our extensive inventory, the Executive Assistant will guarantee the smooth and flawless execution of all tasks. The ideal candidate should showcase a proven capacity to work autonomously, adeptly handle multiple responsibilities, and be physically present at our Memphis location.
- Prepare and manage weekly calendar, reservations, phone, etc.
- Prepare and manage travel schedules, including flights, transportation, and agendas
- Prepare and manage expense reports - organization, preparation, reporting and submitting reports monthly.
- Provide the needed administrative support which may include, but not limited to working with Studio staff, jewelers, and clients to ensure all business needs are met.
- Help manage high-level relationships, including updating databases, handling, and crafting correspondence on behalf of the CEO, managing daily mail, email accounts, phone, etc.
- Learn luxury jewelry business to better assist with client requests.
- Handle special requests and related duties as needed; running errands, getting coffee, ordering lunch, etc.
- Assist with projects as needed.
- Position requires at least 3 years of high level Executive Assistant experience.
- Ability to multi-task in a fast-paced environment and prioritize a high volume of work.
- Excellent interpersonal and customer service skills. Must have professional written and verbal communication skills.
- Extraordinary attention to detail, well organized, and efficient follow-up skills
- Required to have expert PC skills including Word, Excel, PowerPoint, Gmail Calendar skills.
- Ability to keep information in a confidential manner