bookkeeper / accountant
We are seeking a Bookkeeper/Accountant to join our team.
Ideally, we are looking for an individual with a demonstrated history of accomplishments in accounting and administrative office work.
The role of the Office Manager/Bookkeeper is to provide support for the program and administrative functions of Hydrate. This includes establishing and managing various records such as financial reports, calendars, digital/paper files, and timekeeping systems. Along with being responsible for inputting financial transactions into the bookkeeping system, the Office Manager/Bookkeeper will also create and maintain a pleasant office environment and coordinate the logistics for all board and staff meetings.
*Duties and responsibilities:
- Overseeing all functions related to accounts payable.
- Collaborate with the merchandising team to resolve discrepancies on invoices or additional charges without purchase orders.
- Ensure that all invoices receive approval prior to payment processing.
- Input invoices based on purchase orders and handle vendor payments.
- Maintain comprehensive records of check stubs and payment backups.
- Manage vendor files, including the verification of current insurance certificates.
- Engage in direct communication with vendors to address any inquiries related to accounts payable.
- Reconcile statements received from vendors.
- Perform various banking tasks, including deposit processing.
- Assume responsibility for general office operations.
- Demonstrate effective communication skills when interacting with customers, vendors, and internal teams.
- Handle phone calls and emails promptly and professionally.
- Receive and distribute incoming mail.
- Track office supply inventory.
- Fulfill HR administrative duties.
- Possess an associate's degree in accounting or equivalent practical experience.
- Accumulate five years of experience in a bookkeeping/clerical role within a fast-paced retail setting.
- Exhibit a strong understanding of basic accounting entries.
- Have extensive proficiency in data entry, record keeping, and computer operation.
- Display proficiency in Microsoft Office, Excel, and QuickBooks.
- Must have experience with QuickBooks Desktop.
- Demonstrate the ability to multitask in a dynamic environment.
- Work independently while maintaining effective communication regarding issues and status updates.
- Familiarity with HR practices is advantageous.
- Essential requirement: Must possess bookkeeping experience.