We are seeking a Bookkeeper/Accountant to join our team.

Ideally, we are looking for an individual with a demonstrated history of accomplishments in accounting and administrative office work.

Job purpose:
The role of the Office Manager/Bookkeeper is to provide support for the program and administrative functions of Hydrate. This includes establishing and managing various records such as financial reports, calendars, digital/paper files, and timekeeping systems. Along with being responsible for inputting financial transactions into the bookkeeping system, the Office Manager/Bookkeeper will also create and maintain a pleasant office environment and coordinate the logistics for all board and staff meetings.

*Duties and responsibilities:

• Overseeing all functions related to accounts payable.
• Collaborate with the merchandising team to resolve discrepancies on invoices or additional charges without purchase orders.
• Ensure that all invoices receive approval prior to payment processing.
• Input invoices based on purchase orders and handle vendor payments.
• Maintain comprehensive records of check stubs and payment backups.
• Manage vendor files, including the verification of current insurance certificates.
• Engage in direct communication with vendors to address any inquiries related to accounts payable.
• Reconcile statements received from vendors.
• Perform various banking tasks, including deposit processing.
• Assume responsibility for general office operations.
• Demonstrate effective communication skills when interacting with customers, vendors, and internal teams.
• Handle phone calls and emails promptly and professionally.
• Receive and distribute incoming mail.
• Track office supply inventory.
• Fulfill HR administrative duties.
  
  

Qualifications:

• Possess an associate's degree in accounting or equivalent practical experience.
• Accumulate five years of experience in a bookkeeping/clerical role within a fast-paced retail setting.
• Exhibit a strong understanding of basic accounting entries.
• Have extensive proficiency in data entry, record keeping, and computer operation.
• Display proficiency in Microsoft Office, Excel, and QuickBooks.
• Must have experience with QuickBooks Desktop.
• Demonstrate the ability to multitask in a dynamic environment.
• Work independently while maintaining effective communication regarding issues and status updates.
• Familiarity with HR practices is advantageous.
• Essential requirement: Must possess bookkeeping experience.